Square Appointments alternatives for med spas that need more than a free calendar
Square Appointments is free for one location, then $49 or $149 a month per location, with card rates that depend on the plan and how the card is taken. It publishes no charting or clinical records. Below are five platforms med spas weigh against it, and the cases where staying makes more sense.1
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Square Appointments in one paragraph
Square Appointments is a booking calendar and card reader in one ledger, free for a single location with unlimited staff calendars. It fits a non-clinical business that wants to price everything itself. A med spa that charts treatments or charges deposits to saved cards will want to look at the alternatives below.
- Free tier
- $0/mo, one location
- Paid plans
- $49 or $149/mo per location
- Keyed / card on file
- 3.5% + 15c on every plan
- Charting and ePrescribe
- Not offered
Keep Square for payments and add booking on your own website, follow-up by text and email, and lead forms. Workee vs Square Appointments
Why med spas look past Square Appointments
Each point below is taken from Square Appointments’s own pricing page, accessed 18 October 2026.1
Stored-card charges keep the top rate
Keyed and card-on-file payments are 3.5% + 15c on every plan, so deposits and no-show fees charged to a saved card keep that rate when you upgrade.
No clinical layer
Square publishes no EMR, charting, clinical records or ePrescribe. An injectables practice keeps its charts in a second system.
Texts are metered on paid plans
Plus includes 500 texts, then 3c each; Premium includes 2,500, then 1.5c each. The free plan covers a single location only.
Square Appointments alternatives, side by side
Sources for every price are at the foot of the page. Workee does not publish a rate card: pricing is quoted per clinic, with no contracts. Each card opens the full side-by-side comparison.
Workee
Runs alongside Square AppointmentsQuoted per clinic, no contracts
Keep Square Appointments and add booking and follow-up on your own website.
Booking on your own website, no client account- Jenny confirms bookings, rebooks after visits and wins back quiet clients by text and email
- Lead forms where Jenny answers questions, qualifies and books new leads
- Deposits, no-show fees and cards on file
Vagaro
Entry price: $23.99/mo introductory rate for the first 6 months (then $30/mo), includes 1 bookable calendar
A low-entry, heavily-metered platform priced per calendar.
- You need a full clinical CRM in one system
- You have a large team in one location
GlossGenius
Beauty entry: Standard - $28/mo ($24 billed annually)
A beauty-first platform with a separate medspa tier.
- You want charting without an enterprise contract
- You want the card rate on the same page as the plan price
Fresha
Entry price: Independent - $19.95/mo, one bookable team member
A marketplace-led platform that charges commission on new clients.
- You need new clients more than you need better operations
- You are a small team and want the lowest predictable software cost
Mangomint
Entry price: $120/mo per location + $10 per user (single plan since 1 Aug 2026)
A single-plan platform with unusually transparent pricing.
- You want to know the whole bill before you talk to anyone
- You do not want features held back to sell you an upgrade
What Workee looks like
Workee can run alongside Square Appointments. These are screens from the Workee app.
Jenny answers and qualifies new enquiries
A lead fills in a form on your website, Jenny asks your qualifying questions in chat and books a time.
Lead forms where Jenny answers questions, qualifies and books new leads- Booking on your own website, no client account
Jenny brings clients back
Welcome messages, rebooking and win-backs show on the Marketing dashboard, and new offer ideas wait in Action Items for your approval.
- Jenny confirms bookings, rebooks after visits and wins back quiet clients by text and email
- Email and SMS campaigns, Google review requests and holiday offers
Deposits and no-show fees on every appointment
Each appointment shows what was paid, and the card on file lets you charge a no-show fee or send a payment link.
- Deposits, no-show fees and cards on file
Stay with Square Appointments if these describe you
These are real reasons to keep Square Appointments. If two or more describe your practice, it is probably still the right system, and Workee can run alongside it rather than replace it.
You are not a clinical practice and budget is the constraint
A single-location business gets an online booking site, unlimited staff calendars and appointment reminders for nothing. Very few competitors give away that much.
You want booking and payments to be one ledger
The calendar, the card reader, the deposit, the no-show charge and the receipt sit in one system. No reconciliation step between a scheduler and a separate merchant account, and no separate processor contract.
You want to price it without talking to anyone
Published rates, a 30-day trial on paid tiers, cancel any time, no setup fee.
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Leaving Square Appointments? Export your data first.
Our guide covers what you can export from Square Appointments yourself, what needs a support request, and what to confirm in writing before you cancel.
More on Square Appointments before you decide
Square Appointments alternatives: common questions
- What is the best Square Appointments alternative for a med spa?
It depends on what Square is missing for you. If the calendar has gaps, Workee adds booking on your own website and automated follow-up and can run next to Square. If you need charting and ePrescribe in the same system, Vagaro offers ePrescribe through ScriptSure. If you want medspa charting behind a published price, GlossGenius sells a medspa line. If free booking and one ledger for payments matter most, Square is still a good fit. - Can I keep Square and use Workee as well?Yes. Workee takes bookings on your own website and passes them to the calendar you already run, and Jenny follows up with clients by text and email, so Square keeps handling the rest. If you later move fully, Workee has its own calendar, payments and client records, and imports your client list from a spreadsheet.
- How do I export my data from Square Appointments?Our step-by-step guide at workee.ai/migrate/from-square covers the customer CSV, appointment history, transactions and moving cards on file through Square Support. Do it before you deactivate, because deactivation cannot be undone.
- Is Workee cheaper than Square Appointments?We cannot say from a web page. Workee does not publish a rate card: pricing is quoted per clinic, with no contracts. Square’s calendar can cost nothing while its card fees depend on your volume and how cards are taken. Get a Workee quote and compare it with what Square costs you at your real monthly volume.
Fifteen minutes, your actual calendar,
and a clear answer.
Sources
- Square pricing page. Accessed 18 October 2026.
- Vagaro pricing page. Accessed 18 October 2026.
- GlossGenius pricing page. Accessed 18 October 2026.
- Fresha pricing page. Accessed 18 October 2026.
- Mangomint pricing page. Accessed 18 October 2026.
