Best esthetician software booking and payments for skin studios, compared
Six platforms worth a look for booking, payments and client forms. There are no star ratings and no scores, only what each one publishes and where each one is strongest.1
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How we built this list
Booking clients finish
Online booking a new client can complete from your website, so open slots turn into appointments.
Payments and no-shows
Card rates, deposits and card-on-file charges decide what you keep from each appointment.
Forms and photos
Intake, consent and before-and-after photos, included in the plan or paid extra.
Pricing for a small team
Most esthetician businesses are one to a few people, and per-person and per-location pricing land very differently.
The shortlist
We make Workee, so it is listed first and marked as ours. The others are in no particular order, and every price is quoted from the vendor’s own pricing page, accessed 18 October 2026.
Workee (our product)
Booking on your own website with no client account. Jenny, an AI front desk, confirms, rebooks and wins back clients by text and email. Also lead forms, email and SMS campaigns, deposits and no-show fees. Runs alongside your current system, or replaces it and imports your client list; quoted per clinic, no contracts.
GlossGenius
A beauty-first platform with a separate medspa tier. Beauty entry: Standard - $28/mo ($24 billed annually). Strongest when: you want charting without an enterprise contract.
Vagaro
A low-entry, heavily-metered platform priced per calendar. Entry price: $23.99/mo introductory rate for the first 6 months (then $30/mo), includes 1 bookable calendar. Strongest when: you need a full clinical crm in one system.
Fresha
A marketplace-led platform that charges commission on new clients. Entry price: Independent - $19.95/mo, one bookable team member. Strongest when: you need new clients more than you need better operations.
Square Appointments
A free-tier booking and POS product with no clinical layer. Free tier: Square Free - $0/mo per location, unlimited staff calendars, single location. Strongest when: you are not a clinical practice and budget is the constraint.
Mangomint
A single-plan platform with unusually transparent pricing. Entry price: $120/mo per location + $10 per user (single plan since 1 Aug 2026). Strongest when: you want to know the whole bill before you talk to anyone.
Side by side what each one publishes
Workee is not in the table: it does not publish a rate card, and pricing is quoted per clinic with no contracts.
| Published | GlossGenius | Vagaro | Fresha | Square Appointments | Mangomint |
|---|---|---|---|---|---|
| Entry price | Standard - $28/mo ($24 billed annually) | $23.99/mo introductory rate for the first 6 months (then $30/mo), includes 1 bookable calendar | Independent - $19.95/mo, one bookable team member | Square Free - $0/mo per location, unlimited staff calendars, single location | $120/mo per location + $10 per user (single plan since 1 Aug 2026) |
| Digital forms | Included; medical director sign-off at no extra cost | $10/mo add-on | Included; intake, consent and before-and-after photos | Not offered. No EMR, charting or clinical records | Included in the base plan |
| ePrescribe | Not offered | ScriptSure: $40/mo per doctor + $5/mo per medical assistant | Not offered | Not offered | Not offered |
| Card processing | 2.4% + 15c tap, dip or swipe; 2.9% + 30c online invoicing; no Tap to Pay fee. Instant payout 1.8% | 2.6% + 10c under $4k/mo volume; 2.29% + 19c above, plus a $10/mo merchant fee | 2.29% + 20c in person; 2.79% + 20c online; 3.30% + 20c keyed | 2.6% + 15c free, 2.5% + 15c Plus, 2.4% + 15c Premium | 2.45% + 15c in person; 2.90% + 30c virtual |
| Contract terms | 14-day free trial, no card required; "No contracts" stated for multi-location | Month to month, cancel any time | No minimum commitment, cancel any time | No long-term contract, cancel or switch any time, no setup fee | No contracts, cancel any time |
Keep reading before you choose
Best esthetician software: common questions
- What is the best booking software for estheticians?
For a solo esthetician, Square Appointments has a free tier and Fresha starts at $19.95 a month for one team member. GlossGenius is beauty-first, with a 2.4% + 15c in-person card rate. Vagaro starts at $23.99 a month for one calendar, with forms as a $10 add-on. Mangomint sells one plan at $120 a month per location plus $10 per user, forms included. - Which ones include digital forms?Fresha includes intake, consent and before-and-after photos. GlossGenius and Mangomint include forms and charting. Vagaro charges $10 a month for forms. Square Appointments does not offer forms or charting.
- Why is Workee listed first?Because this is our page and Workee is our product, and we would rather say so than dress the list up as a neutral ranking. Every other platform is described only from its own published pricing, in no particular order.
Fifteen minutes, your actual calendar,
and a clear answer.
Sources
- GlossGenius pricing page. Accessed 18 October 2026.
- Vagaro pricing page. Accessed 18 October 2026.
- Fresha pricing page. Accessed 18 October 2026.
- Square pricing page. Accessed 18 October 2026.
- Mangomint pricing page. Accessed 18 October 2026.
