Is Aesthetic Record good for med spas?

It fits an injectables practice that buys software for charting, consent and clinical photos, and that prescribes. Budget for more than the per-user price: the $399 onboarding fee, ePrescribe per prescriber, ChartSmart AI if you want AI charting, and a card rate it does not publish.

How much does Aesthetic Record cost?

Essentials is $15 per user per month and Accelerator is $19, both with a one-time $399 startup and onboarding investment. ePrescribe is extra, from $31 per prescriber annually, or $40 with EPCS for controlled substances.

Is $15 per user the real cost?

It is the subscription, not the total. Add the $399 onboarding, ePrescribe per prescriber if you prescribe, ChartSmart AI from $30 a month if you want AI charting, and card processing at a rate Aesthetic Record does not publish. Only a 2.1% Text2Pay bank-payment rate is public.

Do I need Workee if I already have Aesthetic Record?

They overlap less than you would expect. Aesthetic Record is where the treatment gets documented; Workee is what fills the chair in the first place. Practices running both typically use Workee for booking, reminders and rebooking, and Aesthetic Record for the clinical record.

Can I cancel Aesthetic Record at any time?

Only the account’s Head Admin can cancel, under Settings > Billing > Subscriptions, and Aesthetic Record will not cancel for you. Its Terms describe month-to-month or annual terms that renew automatically, with notice due 30 days before the term ends and no refunds of fees paid.

Can I keep Aesthetic Record and add Workee?

Yes. Workee takes bookings on your own website and passes them to the calendar you already run, and Jenny follows up with clients by text and email, so Aesthetic Record keeps handling the rest. If you later move fully, Workee has its own calendar, payments and client records, and imports your client list from a spreadsheet.

Med spa software review

Aesthetic Record review pricing, strengths and limits for med spas

Aesthetic Record is an EMR for injectables practices, priced per user at $15 or $19 a month with a one-time $399 onboarding fee. ePrescribe and ChartSmart AI are paid extras. This review sticks to what Aesthetic Record publishes.¹

Get a Demo

A provider charting on a tablet in a treatment room

Aesthetic Record at a glance

Aesthetic Record is a charting-led EMR for injectables practices. Every figure here is quoted from Aesthetic Record’s own pricing page, accessed 18 October 2026.

Entry price: Essentials - $15/mo per user
Contract terms: Available without a monthly contract; 14-day risk-free trial
Card processing rate: Not published. Only a 2.1% Text2Pay bank-payment rate is published
ePrescribe: $40 per prescriber on 6-month term, $31 annual; with EPCS $45 / $40

Where Workee fits

Workee adds booking on your own website and Jenny, an AI front desk that confirms each booking, follows up after visits to rebook, recovers abandoned bookings and wins back clients who have gone quiet, by text and email. Aesthetic Record keeps running the rest. Workee vs Aesthetic Record

What Aesthetic Record publishes about its pricing

Every row is quoted from Aesthetic Record’s own pricing page, accessed 18 October 2026. “Not published” means Aesthetic Record does not say.

Item	Aesthetic Record
Entry price	Essentials - $15/mo per user
Mid tier	Accelerator - $19/mo per user
Enterprise	Contact Us; onsite setup with travel billed separately
Onboarding fee	$399 Startup and Onboarding Investment on both paid tiers
Provider cap	None published. Billing is per user
Included allowances	Essentials 2GB storage, 250 SMS, 300 emails per user per month; Accelerator 4GB, 400 SMS, 600 emails
ePrescribe	$40 per prescriber on 6-month term, $31 annual; with EPCS $45 / $40
AI charting add-on	ChartSmart AI from $30/mo (50 charts) to $75/mo unlimited
Lead management add-on	LeadAR Start Plan $97
Card processing rate	Not published. Only a 2.1% Text2Pay bank-payment rate is published
Contract terms	Available without a monthly contract; 14-day risk-free trial

Aesthetic Record: strengths and limits

Where Aesthetic Record is strong

Charting quality is your buying criterion
AI dictation and tap-to-chart tools, chart sign-off and auditing, and a complete EMR. This is a real medical record system, not a booking tool with a notes field.
Your liability exposure is consent-driven
Mobile-friendly consent forms, treatment instructions and signatures tied directly to the treatment record. For an injectables practice that is the documentation that matters.
You need prescribing including controlled substances
Cloud ePrescribing from $31 per prescriber annually, with an EPCS option from $40. Workee offers no prescribing at all.

Where Aesthetic Record falls short

A $399 fee before the first month
Essentials ($15/mo per user) and Accelerator ($19/mo per user) both carry a one-time $399 Startup and Onboarding Investment.
Prescribing and AI charting are extra
ePrescribe is billed per prescriber, from $31 on an annual term to $45 with EPCS, and ChartSmart AI runs from $30/mo for 50 charts to $75/mo unlimited.
The card rate is not on the page
Aesthetic Record publishes no card processing rate. The only published rate is 2.1% for Text2Pay bank payments.

Running Aesthetic Record? What Workee adds

Workee runs alongside Aesthetic Record. These are screens from the Workee app.

Lead forms

Jenny answers and qualifies new enquiries

A lead fills in a form on your website, Jenny asks your qualifying questions in chat and books a time.

Lead forms where Jenny answers questions, qualifies and books new leads
Booking on your own website, no client account

The Workee Leads list with lead statuses beside Jenny, the AI front desk, asking which treatment a lead wants

Follow-up

Jenny brings clients back

Welcome messages, rebooking and win-backs show on the Marketing dashboard, and new offer ideas wait in Action Items for your approval.

Jenny confirms bookings, rebooks after visits and wins back quiet clients by text and email
Email and SMS campaigns, Google review requests and holiday offers

The Jenny AI front desk panel in Workee with welcome, win-back and seasonal messages and an action item to approve

Payments

Deposits and no-show fees on every appointment

Each appointment shows what was paid, and the card on file lets you charge a no-show fee or send a payment link.

Deposits, no-show fees and cards on file

A Workee appointment with the balance due and buttons to charge the card, send a payment link or charge a no-show fee

Leaving Aesthetic Record what it involves

From Aesthetic Record’s own help documentation, accessed 19 October 2026.

Your client list

The patient list exports to Excel or CSV from the Patients tab, with demographic fields. Sales export by date range and booking history to Excel.

Records and retention

Procedures, photos and consents come out one patient at a time. The terms keep your data available for no more than 30 days after termination.

The full export guide

Every step, in order, with sources.

Compare Aesthetic Record further

Workee vs Aesthetic Record

How Workee runs alongside Aesthetic Record, or replaces it.

Aesthetic Record alternatives

The platforms med spas weigh against Aesthetic Record.

Aesthetic Record review: common questions

Running Aesthetic Record today?
See what Workee adds to it.

Sources

Aesthetic Record pricing page. Accessed 18 October 2026.
Aesthetic Record — Import or export your patient list. Accessed 19 October 2026.
Aesthetic Record Terms of Service. Accessed 19 October 2026.
Aesthetic Record — Manage your AR subscription. Accessed 19 October 2026.

Aesthetic Record review pricing, strengths and limits for med spas

Aesthetic Record at a glance

What Aesthetic Record publishes about its pricing