How to export your data from AestheticsPro
AestheticsPro publishes no help centre for leaving. Its terms let you export your own data with the software’s tools, price a support-run basic export at $250 for up to 500 client records, and tie the export to your 30-day termination notice. This guide covers what that means and what to ask in writing.1
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What you can export from AestheticsPro yourself
From AestheticsPro’s own help documentation, with sources at the foot of the page. Menu names change; if a path below no longer matches, AestheticsPro support can point you to the current one.
Your data, with the built-in tools
The terms say you can export your data and electronic records yourself using the software’s own utilities. They do not name a menu path or a file format for the client list.
Reports, to Excel
Reports can be filtered by location, criteria and date range and downloaded in Microsoft Excel format. Which reports cover appointments, sales or packages is not listed publicly.
A basic export, run by AestheticsPro
The published price is $250 for up to 500 client records, then 50c per client record over 500. Anything the built-in tools cannot produce, including custom formatting, is billed at development rates that are not published.
Clinical records, as PDF
The terms describe an E-Record Download of your electronic forms, charts and records in PDF, with uploaded photos and documents.
What is not documented and needs asking
AestheticsPro does not publicly document these. Ask support in writing, while your account is still active, and keep the reply.
How each export is run
No public page gives the steps for exporting clients, appointments, sales, packages, gift cards or inventory, or which user role can run them.
Whether the PDF download is included
The terms list the E-Record Download in the same clause as the $250 basic export, without saying whether it is self-service or whether that fee covers it.
What happens after the notice period
AestheticsPro stops holding your data after the 30-day cancellation notice. How long it stays retrievable, and whether it is deleted, is not stated.
Your own contract term
Term length and fees sit on a cover page of your agreement that is not published. Check your signed copy against the public terms.
Leaving AestheticsPro: the steps, in order
Export steps
Step 1Read your signed agreement
The published terms describe a one-year contract that renews yearly unless written notice is given at least 30 days before it ends, and an early termination fee equal to the rest of the contract after your first 30 days. Find your renewal date first.
- Step 2
Export what you can yourself
While the account is active, download every report you rely on to Excel, with the widest date range, and use the export utilities for your client data.
Step 3Ask support what each export contains
Open a ticket under Support > Ask the Support Team (Monday to Friday 6am to 5pm, Saturday 7am to 2pm Pacific). Ask for the client export’s fields and format, and whether the PDF e-record download is included in the $250 basic export.
Step 4Settle the account before you leave
Under the terms, AestheticsPro can hold back your data until all fees are paid if you leave early without paying the termination fee or are more than 60 days behind.
- Step 5
Give notice and collect the export
Export is timed to your 30-day termination notice, and after that notice AestheticsPro no longer holds the data. Give notice in writing, keep the reply, and check the files before the 30 days end.
🔗
You may not need to move everything. Workee can run alongside AestheticsPro.
Workee puts booking on your own website and passes each appointment to the calendar you already run. It adds Jenny, an AI front desk that confirms each booking, follows up after visits to rebook, recovers abandoned bookings and wins back clients who have gone quiet, by text and email. It also gives you lead forms on your website, where Jenny answers questions, qualifies each new lead and books a time, plus email and SMS campaigns, Google review requests, holiday offers and a weekly report on what Jenny did. If you do move fully, Workee has its own calendar, payments (deposits, no-show fees and cards on file) and client records, and imports your client list from a spreadsheet.
Related reading
Workee vs AestheticsPro
Pricing cited from AestheticsPro’s own page, what it does better, and how the two run side by side.
AestheticsPro alternatives
The platforms med spas compare AestheticsPro with, and the reasons to stay.
AestheticsPro review
Every published price, where AestheticsPro is strong, and where it falls short.
Import your client list into Workee
Upload the export, map the columns and check a few profiles.
All data export guides
Export guides for Vagaro, Boulevard, Zenoti, Mangomint, Fresha, Square Appointments, Aesthetic Record, Pabau, AestheticsPro and GlossGenius.
Exporting from AestheticsPro: common questions
- Can I export my client list from AestheticsPro?
Yes, by its published terms: you can export your data with the software’s built-in utilities, and reports download to Excel. A basic export run by AestheticsPro costs $250 for up to 500 client records, then 50c per record. - Can I get my charts and photos out of AestheticsPro?The terms describe an E-Record Download of your forms, charts and records in PDF, with uploaded photos and documents. Ask support in writing whether it is included in the basic export fee and how it is delivered.
- What happens to my AestheticsPro data after I cancel?Export is timed to your 30-day termination notice, and after that notice AestheticsPro says it no longer holds your data. It can also hold data back until outstanding fees are paid. Finish your exports inside the notice period.
- Do I have to leave AestheticsPro to use Workee?No. Workee adds booking on your own website and Jenny, an AI front desk that confirms each booking, follows up after visits to rebook, recovers abandoned bookings and wins back clients who have gone quiet, by text and email, and passes appointments to the calendar you already run, so AestheticsPro can stay. If you do move, Workee imports your client list from a spreadsheet.
Moving off a platform?
Talk it through with us.
Sources
- AestheticsPro — Standard Terms and Conditions for Services Agreement. Accessed 19 October 2026.
- AestheticsPro — Software Features. Accessed 19 October 2026.
- AestheticsPro — Contact Us. Accessed 19 October 2026.
